Email Cover Letter Format 2015

On By In 1

Your address
Date
Contact person
Title
Department
Employer’s name
Address

Dear Mr./Mrs./Ms./Dr. (Contact Person):

First paragraph - introduction (2 - 4 sentences)
Establishes the purpose of your letter, attracts attention, and arouses interest.

  • State why you are writing by naming the specific position or type of job.
  • Tell how you heard about the position/employer and why you are interested in it.
  • Insert a brief sentence that gives your degree, major, university, and graduation date.

Second/third paragraph - body (1 - 2 paragraphs, depending on your background)
Generates interest with content by indicating how much employer research you have done and how your skills/background match the employer’s needs.

  • Indicate how you can help the employer achieve organisational goals in your specialty. Focus on what you can do for them rather than why you want the position.
  • Highlight your most significant accomplishments, abilities, and experiences that are specifically relevant to the employer and job requirements. 
  • Sell your credentials - your mission is to prove you should be invited to an interview. Make reference to enclosures.
  • Do not simply repeat your resume but point out important experiences and key assets - show some of this to demonstrate to the employer your personal qualities which cannot be indicated on a resume.

Fourth paragraph - closing (4 sentences maximum)
States your commitment to action.

  • Take the initiative to make clear what happens next - you will be calling to arrange an appointment, and/or ask for additional information.
  • State your availability. Let them know if/when you will be in the area.
  • Mention that you have an enclosed resume or sample work, if applicable.
  • Indicate that you will call to inquire about the possibility of an interview and/or the timing or the selection process.
  • Restate contact information so the employer can contact you.
  • Thank the employer.

Very truly yours/Sincerely,



Your signature
Your name, typed


Cover letter mistakes you should avoid

Nix these things and make sure your first impression isn't the equivalent of a limp handshake.

Avoid these common mistakes when writing your cover letter.

Your cover letter is like a handshake—it’s how you introduce yourself to employers when you apply for a job. Like a good handshake, you want your cover letter to be strong, succinct, and make a great first impression.

This isn’t a part of the job application process you want to skimp on, either. A cover letter allows you to go into more detail than your resume allows, explain gaps in your employment history or your need for a career change, and make a case as to why you would be a great fit for the position. And a great cover letter can open the door to scoring an interview and, ultimately, landing a job.

Make sure your first impression is a good and lasting one by avoiding these common mistakes below when writing your cover letter.

1. Overusing “I”

Your cover letter is not your autobiography. The focus should be on how you meet an employer's needs, not on your life story. Avoid the perception of being self-centered by minimizing your use of the word "I," especially at the beginning of your sentences.

2. Using a weak opening

When writing a cover letter, job seekers frequently struggle with the cover letter's opening. This difficulty often results in a feeble introduction lacking punch and failing to grab the reader's interest. Consider this example:

  • Weak: Please consider me for your sales representative opening.
  • Better: Your need for a top-performing sales representative is an excellent match to my three-year history as a top-ranked, multimillion-dollar producer.

3. Omitting your top selling points

A cover letter is a sales letter that sells you as a candidate. Just like your resume, it should be compelling and give the main reasons you should be called for an interview. Winning cover letter tips include emphasizing your top accomplishments or creating subheadings culled from the job posting. For example:

  • Your ad specifies: Communication skills
    I offer: Five years of public speaking experience and an extensive background in executive-level report.
  • Your ad specifies: The need for a strong computer background
    I offer: Proficiency in all MS Office applications with additional expertise in website development and design.

4. Making it too long

If your cover letter exceeds one page, you may be putting readers to sleep. A great cover letter is concise but compelling, and respects the reader's time.

5. Repeating your resume word for word

Your cover letter shouldn't regurgitate what's on your resume. Reword your cover letter statements to avoid dulling your resume's impact. Consider using the letter to tell a brief story, such as "my toughest sale" or "my biggest technical challenge."

6. Being vague

If you're replying to an advertised opening—as opposed to writing a cold cover letter—reference the specific job title in your cover letter. The person reading your letter may be reviewing hundreds of letters for dozens of different jobs. Make sure all of the content in your letter supports how you will meet the employer's specific needs.

7. Forgetting to customize

If you're applying to a number of similar positions, chances are you're tweaking one letter and using it for multiple openings. That's fine, as long as you customize each letter. Don't forget to update the company, job and contact information—if Mr. Jones is addressed as Ms. Smith, he won't be impressed.

8. Ending on a passive note

When possible, put your future in your own hands with a promise to follow up. Instead of asking readers to call you, try a statement like this: I will follow up with you in a few days to answer any preliminary questions you may have. In the meantime, you may reach me at (555) 555-5555.

9. Being rude

Your cover letter should thank the reader for his or her time and consideration.

10. Forgetting to sign the letter

It is proper business etiquette (and shows attention to detail) to sign your letter. Err on the side of formality, and if you need any help figuring out how to close your cover letter, consider these possible sign-offs.

However, if you are sending an email cover letter and resume, a signature isn't necessary.

If you need additional writing tips, join Monster today, so the experts at Monster's Resume Writing Service can help you impress employers with a high-impact resume and cover letter.


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