Business Proposal Sample Cover Letter

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At least every business firm starts as an idea that needs nurturing and pursuing. A business Proposal Letter Template seeks to place forth a business idea, or an intention to work in a certain way with potential partners with the aim of convincing them to lend support or joining in the campaign. When writing such a sample letter, one need to point out their expectation to start a given business, explain its ideals and expected out comes both to the owners, consumers and stake holders.

A business proposal letter usually directs its attention to possible business partners or funders who need to see an opportunity before giving their green light on the project. However, a business proposal does not limit itself to an idea yet to be put to test, it also involves explaining need to develop certain products or services in a given formulation that may turn the tide in favor of the participants.

Business Proposal Contract Letter to Client

A business proposal contract is aimed to introduce a proposal while highlighting its opportunities and risks. For clients, this will also serve as a documentation mentioning the purpose and strategy planned for the project.

Business Funding Proposal Cover Letter

A Cover Letter for Business Proposal funding will include the general description of the proposal and introduced the detailed finances involved and expected for the project.

Business Partnership Proposal Letter

This would be a letter that officially invites another business to enter into a partnership agreement, either as a whole entity or in some projects mutually agreed to by both businesses.

Business Sponsorship Proposal Letter

Whenever you are looking to ask for sponsorship for your business, the letter should be highlighting the smart goals of the projects, its challenges and the opportunities that make it perfect for funding.

Business Proposal Letter of Intent to Client

A letter of intent will necessarily define the interest of an organization into getting in business on a project that has been introduced. This letter is officially to carry forward the talks on the new proposal/project.

Free Sample Business Proposal Letter

This letter is in the format of a sample. It is a business proposal letter from the concerned organization to the concerned person. It is a professional letter and has the name of the organization, address and logo. The Free Sample Business Proposal Letter comes in both word and pdf format. It is easy to download and print.

Business Proposal Letter to Client

It is a business proposal letter from the concerned organization to the client. It is a professional letter and has the name of the organization, address and logo. The Business Proposal Letter to Client comes in both word and pdf format. It is easy to download and print.

Business Proposal Letter in Doc

This document is a professional letter format. It is a proposal on behalf of the company to the concerned party / individual. The terms and conditions of the proposal are mentioned in this document. The Business Proposal Letter in Doc comes in both word and pdf format. It is easy to download and print.

Sample Business Proposal Cover Letter

This document is a sample cover letter regarding the business that you would like to do. The cover letter explains in detail the purpose of the business. It highlights the terms and conditions involved. The Sample Business Proposal Cover Letter comes in both word and pdf format. It is easy to download and print.

Business Proposal Letter Writing

The benefits of such formal letters are overwhelming. This is probably the best way to form new professional connections to expand or improve the business, demonstrate proper knowledge of the business or idea in question and gain support from existing partnerships.

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The success of such proposals lies in proper communication. Many of the proposal templates avail provide a good hint on how to go about such writing, but this is not the final jury. Comparing and contrasting in combination with logic is the best way to put up something worthwhile.

How to Write an Effective Business Proposal Letter?

There is no denying the fact that when it comes to business and its operations, effective communication is the key. This especially holds true when writing a business proposal letter as it helps you to gain the attention of the prospective investors and get them interested in your idea. So, how do you write a business proposal letter samples while sending proposition that is effective and interesting? Here’s how.

  • Irrespective of whether you are drafting the letter as a hard copy or sending it as an email, make sure that you format it right.
  • The letter should begin with your name and address along with contact details, followed by the date and then the details of the recipient.
  • The salutation should be formal quotation and should comprise of a suitable title for the recipient.
  • The first paragraph should comprise of the brief account of your idea.
  • In the second paragraph, spell out as to what your goals are and how you plan to achieve these. You also need to elaborate on how you are different from your competitors.
  • In the concluding paragraph, make a request to the investor to consider your work proposal.
  • Sign off with your name and signature.

Remember that you can use the same methodology for all business proposal letters including marketing proposal letters.

What is the Main Purpose of a Business Proposal Letter?

You may draft a business proposal letter not just with the idea of starting a new business plan but also for the expansion of the current business. The submission of such letters is usually made to prospective investors or higher officials in an organization. Listed below are the purposes of a business proposal letter. However based on the nature of the letter like catering proposal letter, marketing proposal etc, these may vary.

  • To present the business idea to prospective investors
  • To give a clear idea of the goals and performance objectives
  • To elaborate on the steps that the person intends to take to achieve the specified goals
  • To give a detailed account of how the idea is diverse from the competitors
  • To pique the interest of the investors
  • To give an information about the kind of products and services that will be offered

Uses of Business Proposal Letter

Business proposal application letters come in handy for business owners as well as new entrepreneurs to present their ideas of establishing a new business or expanding an existing one. It can be used by a person to begin a small business for financial statement in collaboration with an established firm or renowned financial institution. However, these can also be used for other purposes. Let us take a look at what these are.

  • For making sample proposal for the delivery of goods
  • For specifying the terms of a transaction
  • For initiating a deal with a seller
  • While responding to a particular request
  • For specifying the name and details of a proposed product or service
  • For describing the quality and specifications of a product or service

Not sure how to write an effective business proposal letter? Don’t worry. You can easily find a wide range of sample business proposal letters online and download these. These give you a clear idea of the format to be followed and the sections to be included in the letter. You can also customize these as per your requirement.

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How to Write an Effective Grant Proposal Cover Letter

Make It Brief but Inviting

Although the guts of your grant proposal will take up most of your time and energy, don't short change your cover letter. Attention to the finer points of putting the proposal package together can make or break a funding request. Don't turn off your funder with a sloppy cover letter.

Mim Carlson and Tori O'Neal-McElrath, authors of Winning Grants, Step by Step, point out that the cover letter should:

  • introduce your organization to the correct person;
  • assure the funder that this project has the support of your board of directors;
  • and state what you are asking for...how much and for what.

When Do You Include a Cover Letter?

Use a cover letter for proposals to corporations and foundations, but not for federal or state grant applications. Those funders only want what they ask for. They rarely ask for a cover letter.

Attributes of a Good Cover Letter

Your cover letter should be:

  • brief
  • get to the point quickly
  • should not only repeat the information that is in the proposal
  • should tell the reader how well you understand the funder and how your grant fulfills the funder's requirements

Beverly A. Browning, the author of Grant Writing for Dummies, suggests that you write the cover letter after you've completed the entire proposal, and when you are in a reflective mood. Browning says:

"As you consider your great achievement (the finished funding request), let the creative, right side of your brain kick in and connect your feelings of accomplishment to the person who will help make your plans come true."

Formatting Your Cover Letter

Follow these basics, and you can't go wrong:

  1. Use your organization's letterhead. Put the same date on the cover letter that is on the completed grant application. That is the date you will send the grant proposal to the grantor. Using the same date makes all the documents in your proposal package consistent.
  1. For the inside address (goes at the top of the letter) use the foundation or corporate contact person's name and title, followed by the funding source's name, address, city, state, and zip code. Double check this information with a telephone call or an email. Such information changes frequently, so make sure you have the current name and address. Also, when you submit an electronic grant application, you may not know a particular name. 
  2. In your salutation, use "Dear" plus the personal title (Mr., Ms., Mrs., Dr., Messrs., etc.), followed by the last name. It is critical that you address the letter to a particular person. Call the foundation or corporate office to make sure you have the right person and the correct personal title. These details may seem unimportant, but they do matter.
  3. Your first paragraph should be short and focused. Introduce your organization (its legal name) and tell the funder how much money you are requesting and why. Include a sentence or two about what your organization does, and then include one research-based point that shows there is a need for what your organization does.
  4. Write one or two more brief paragraph. State your project's purpose and how it fits with the funder's mission or funding priorities. Include the fact that your board of directors fully supports the project.
  1. End your letter with a summarizing paragraph. Add what this funding partnership can mean for your project's target audience. You might want to include an invitation for a site visit as well.
  2. Use a closing such as "Sincerely."
  3. The letter should be signed by the executive director or the board president, or both. Below the signature, type the signer's first name, middle initial, last name, and job title. Although the ED or board president should sign the letter, do include the contact information for the best person to answer questions at the end of the last paragraph.
  4. At the bottom of the letter, include the word, "ENCLOSURE" (in all caps).

How Long Should the Cover Letter Be?

Most experts suggest that you limit your cover letter to one page with three or four paragraphs. Since the reader has an entire proposal to plow through, you don't want to make him or her impatient by having to read a long cover letter.

The tone and specifics of your cover letter may vary depending on whether you've been invited to submit a full proposal after sending a Letter of Inquiry (LOI), or if this project is your organization's first approach to this particular foundation.

Sample Cover Letter

Mary Smith, PhD
Program Officer
Community Foundation
4321 Common Lane
Some City, YZ 55555

Dear Dr. Smith:

The Some City Senior Center respectfully requests a grant of $50,000 for our Senior Latino Community Outreach Pilot Project.

As the largest senior center in Any County, serving over 450 seniors every day, we are aware of the changing demographics in our service area. And we are committed to growing and adapting our center to meet emerging needs. The Senior Latino Community Outreach Pilot Project will allow us to pilot a one-year effort to determine if our center can effectively:

  • provide comprehensive access to health and social services to seniors in the Latino communities served by our center, and
  •  raise and fully integrate the cultural competency of the board, staff, and volunteers of the Some City Senior Center.

Our board of directors is enthusiastic about this program and eager to launch it so we can become the most inclusive and culturally competent center for seniors in all of our communities that need these services. Should we find at the end of our pilot year that this program is, in fact, successful, our board has committed to including a portion of the project's yearly expenses into our annual operating budget so that the program becomes an integral part of our core services.

Through this project, the Center will become the primary referral given by Health Access Latinos, Families of Any County, and three community clinics within a fifteen-mile radius of our center. We will also accept referrals of Spanish-speaking seniors from any other community agency in our immediate service area.

Thank you for your consideration of our request. I will follow up with you in the next week to answer any questions you might have, as well as to learn whether we might meet with you to discuss the merits of our proposal. Meanwhile, should you have any questions, please feel free to contact Connie Jones, our Director of Development, at (555) 555-5555, x555, or cjones@scsc.org.

Sincerely,

Jane Lovely

Executive Director

ENCLOSURE

*Letter reprinted (with modifications) with permission from Winning Grants, Step by Step, Second Edition, Tori O'Neal-McElrath, Jossey-Bass, 2009.

3 Ways to Mess Up Your Cover Letter

  1. Writing too much.  A cover letter is not a dissertation, nor is it a full proposal. Keep it short and to the point Tip: Have someone else read it. Do they understand it? 
  2. Using big words. If you've been to graduate school, you learned to write in a complicated way.  Don't do that here. You're not trying to impress someone with your erudition. You only want to state your case as naturally as possible. If you don't know when you're overcomplicating your writing, use an app such as Hemingway. It will tell you when your sentences are hard to read and when you are too wordy.
  3. Making Grammatical Mistakes. If you're not sure of your grammar, don't take chances. Use the grammar check in WORD, and, also run your draft through an app such as Grammarly. There is a free version, but the paid version goes well beyond the typical necessary grammar check.

How Can You Make Your Cover Letter Stand Out?

Sad to say, but your grant proposal may be among hundreds or thousands that a typical foundation will see during an average year. Your cover letter can make the difference in making the cut to the next step towards funding. But how can you make it stand out?

Well, don't try anything "cute."  Foundation officials will not be impressed.  But you can include a paragraph about why your organization is the one that can best accomplish this mission. Survey your competition organizations and assess just how and where you excel.  That may be in the strength of your staff and volunteers, your experience with this particular problem, or the community support you enjoy.

You don't need to mention the names of competitors or criticize them.  Just highlight your strengths. This would be a good time to consult with others around the office. Pull a few people together and brainstorm how your nonprofit excels. 

Resources:

Storytelling for Grantseekers, Second Edition, Cheryl A. Clarke, Jossey-Bass, 2009, Buy from Amazon.

Winning Grants Step by Step: The Complete Workbook for Planning, Developing and Writing Successful Proposals, 4th Edition, Tori O'Neal-McElrath, Jossey-Bass, 2008, Buy from Amazon

Grant Writing for Dummies, 5th Edition, Beverly A. Browning, Wiley, 2014. Buy from Amazon

Back to How to Write a Grant Proposal.

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